Sunset Walk Terms & Conditions

Entry fees and registration 

Registration for Sunset Walk opens on 3 March and closes on Wednesday, 18 June 2025 at 9am. There is an Early Bird offer which runs from 3 March to 2 April. From the 3 April pricing will be known as General Sale. 

However, to guarantee a T-shirt and medal, we recommend that participants sign up online before registration closes on 18 June. 

Included in the entry fee: Event T-shirt, live music and entertainment along the route, and refreshments at dedicated water stops. Then on completion of the walk, a bespoke designed medal.

There is no minimum or upper age limit for participants taking part in the Sunset Walk. However, any participants under 18 years of age must ensure the consent section is signed by a parent or guardian and must be accompanied by and walk with an adult over the age of 18 either along the 10km or 15km route. Additionally, all participants (regardless of age) must agree to the ‘Fit to Participate’ declaration as part of the registration process. 

There is no minimum or upper age limit for participants taking part in the Sunset Walk. However, any participants under 18 years of age must ensure the consent section is signed by a parent or guardian and must be accompanied by and walk with an adult over the age of 18 either along the 10km or 15km route. Additionally, all participants (regardless of age) must agree to the ‘Fit to Participate’ declaration as part of the registration process. 

Once participants have registered for the Sunset Walk, they will receive a confirmation email, and within a month of the event, further event information will be released, including details of the route and entertainment on the night.  

Cancellation policy 

Places for the Sunset Walk are non-transferable and non-refundable. If participants are unable to take part for whatever reason, they must inform us as soon as possible, return the paper sponsor form and close their online giving page, even if it has no sponsorship entries.  

If participants have received sponsorship, they should let their sponsors know that they are no longer able to take part. Any sponsorship funds raised can be returned to donors, but online platform fees incurred by St Nicholas Hospice Care will be deducted first. 

If St Nicholas Hospice Care cancels the event, we will seek to provide an alternative date or offer a refund to participants.   

The walk 

The Sunset Walk takes place in the Abbey Gardens, Bury St Edmunds (IP33 1XL. What3Words: ///presides.late.aviators). The best way to enter the event is via the Mustow Street entrance.   

At the start of the event, there will be an event village, and during the walk, there will be an opportunity to remember special people.  

As the walk starts, both distances take place on the same part of the route. There will be a split for the longer distance, and the routes will join back up for the last point entering back into the Abbey Gardens.  

The routes will be on public roads and footpaths. Road closures will be in place at certain points of the walk. It is the participant’s responsibility to follow the Highway Code at all times and to conduct themselves in a safe manner.  

Participants are responsible for their own medical condition and ensure they are fit to complete the walk. They should consult a doctor if they have heart, joint, back, or breathing problems or any other medical condition that may affect their ability to take part. 

There will be marshals along the routes to direct participants to follow the routes. If participants wish to withdraw from the walk, they must let a marshal know.  

Participants cannot be under the influence of alcohol during the Sunset Walk.  

Only guide dogs are accepted; no other pets or animals are permitted to accompany walkers or marshals. 

Entrants with limited mobility are advised to contact the Hospice Events Team in advance for advice on the suitability of the route. 

For safety reasons, we will implement a cutoff point. All participants must reach Mustow Street by 9pm. For those unable to complete the full 15km distance, they will be diverted to the finish point. Due to council restrictions, all participants must be finished by 10pm and must vacate the site to allow clean-up.  

The Sunset Walk is not a race; no running or jogging is allowed. 

Raising money 

All participants are encouraged to raise a minimum of £100 to support St Nicholas Hospice Care. We encourage walkers to set up a Justgiving page or download our sponsorship form. Participants are not permitted to use any of the sponsorship money raised to pay for their entry fee or any expenses. All sponsorship money must be given directly to St Nicholas Hospice Care. 

Sponsorship can be paid in via the Pay in Your Fundraising page, on the Hospice website: https://stnicholashospice.org.uk/contact-us/pay-in-your-fundraising/. Participants should ensure they provide their details, including name, address and whether the sponsorship is part of a team effort, so they can be thanked for their donation.  

Using your data 

We must be able to keep you informed of important updates and information regarding this event, so we will use your email address and postal details to contact you. Please provide accurate details when registering. 

If you wish to read more about how St Nicholas Hospice Care uses and protects your data, please visit https://stnicholashospice.org.uk/yourdata.  

Promotion and publicity 

At the event, Hospice photographers and videographers will be capturing images for use in publicity. If you are uncomfortable with your image being used in future publicity, please notify the Hospice’s Fundraising Team in writing, and/or express your wishes to those photographing on the day. 

Representatives from the local media and other organisations are invited to attend the event. This includes reporters, photographers, and videographers. During the event, they may wish to speak to you, take photographs or record a short interview. It is your decision whether to agree to their request. St Nicholas Hospice Care does not have any influence over how the information you share with them is used, or when and where images may appear. If you have any concerns on the night, please speak to a member of the Events Team from St Nicholas Hospice Care. 

We reserve the right to ask anyone to leave the event at any time if they fail to meet our terms and conditions.