St Nicholas Hospice Care 10K Run Terms and Conditions

Entry fees and registration 

Registration for the St Nicholas Hospice Care 10k Run opens on Monday 2 June, and closes on Wednesday 24 September 2025 at 9am. There is one entry fee cost of £25 per entrant.

However, to guarantee a place in the 10k Run, we recommend that participants sign up online before registration closes. Last year, we reached capacity with 2 weeks to go for the event. We did introduce a waiting list but advise people to sign up as soon as possible.

The minimum age for participants taking part in the 10K Run is 15 years. Any participant under the age of 18, must be accompanied by a responsible adult during the event at all times. All adults are responsible for the capability and safety of those participants who are under 18 years old.

All participants must agree to the ‘Fit to Participate’ declaration as part of the registration process.

Once you have signed up for the event, you will receive your confirmation email and during the countdown to the event, emails from St Nicholas Hospice Care regarding the run, including important event information.

Included in your entry fee is a water stop at the halfway point, plus post-event refreshments, and a finishers medal.

Cancellation policy  

Places for the St Nicholas Hospice Care 10k Run are non-transferable and non-refundable. If participants are unable to take part for whatever reason, they must inform us as soon as possible.

If participants have received sponsorship, they should let their sponsors know that they are no longer able to take part. Additionally, they must return any paper sponsorship forms and close their online giving page, even if it has no sponsorship entries.

Any sponsorship funds raised can be returned to donors, if they wish but any online platform fees incurred by St Nicholas Hospice Care will be deducted first.

If St Nicholas Hospice Care cancels the event, we will seek to provide an alternative date or offer a refund to participants.

The Run 

The 10K Run starts and finishes from Angel Hill, Bury St Edmunds. At the start of the event there will be an Event Village with food, trade stands, and music.

The route is on public roads and footpaths. There are partial road closures, particularly at the start and finish point of the event. It is the participant’s responsibility to follow the Highway Code at all times, and to conduct themselves in a safe manner.

Participants are responsible for their own medical condition and ensure they are fit to complete the run. Please consult your doctor if you suffer from heart, joint, back or breathing problems or any other medical condition that may affect your ability to take part.

There will be marshals along the routes to direct participants to follow the routes. If participants wish to withdraw from the run, they must let a Marshal know.

The St Nicholas Care 10K Run will be chip-timed, by Race Time Results. They will endeavour to have live results available as soon as possible. Additionally, official results will be sent out by email during the next working day after the race.

On the day, please ‘check in’ at the Registration Tent to receive your running pack, with your bib number and chip. Please ensure your running bib is clearly visible.

To keep event runners safe, we advise that if headphones are worn, they are at a moderate sound level so you can hear any event safety messages or announcements from the Event Organisers and Marshals.

Prizes will be awarded to the top three in the following categories: fastest female (18+), fastest male (18+) and junior (15-18 years). All finishers will receive a medal.

Unfortunately, we cannot accept dogs or other pets competing at this event. Anyone seen racing with a dog will be disqualified.

Entrants with limited mobility are advised to contact the Fundraising Team in advance for advice on the suitability of the route.

Participants cannot be under the influence of alcohol during the St Nicholas Hospice Care 10K Run.

Raising money 

We encourage participants to try to raise some sponsorship towards the work of St Nicholas Hospice Care. Any sponsorship money and forms should be returned to us by Monday 3 November 2025. You are not permitted to use any of the sponsorship money raised to pay for your entry fee or any expenses. All sponsorship money must be given directly to St Nicholas Hospice Care.

Sponsorship can be paid in via the Pay in your Fundraising page, on the Hospice website: https://stnicholashospice.org.uk/contact-us/pay-in-your-fundraising/. Please ensure that you state your details, including name, address and if your sponsorship is part of a team effort.

Using your data 

We must be able to keep you informed of important updates and information regarding this event, so we will use your email address and postal details to contact you. Please provide accurate details when registering.

If you wish to read more about how St Nicholas Hospice Care uses and protects your data, please visit https://stnicholashospice.org.uk/yourdata.

Promotion and publicity 

At the event, Hospice photographers and videographers will be capturing images for use in publicity. If you are uncomfortable with your image being used in future publicity, please notify the Hospice’s Fundraising Team in writing, and/or express your wishes to those photographing on the day.

On the day, representatives from the local media and other organisations are invited to attend. This includes reporters, photographers, and videographers. During the event, they may wish to speak to you, take photographs or record a short interview. It is your decision whether to agree to their request. St Nicholas Hospice Care does not have any influence over how the information you share with them is used, or when and where images may appear. If you have any concerns on the night, please speak to a member of the Events Team from St Nicholas Hospice Care.

We reserve the right to ask anyone to leave the event at any time if you fail to meet our terms and conditions.