Firewalk Terms and Conditions

These Terms and Conditions apply to anyone taking part in the St Nicholas Hospice Care Firewalk 2025. We want to ensure you have an amazing experience, so please read through this document carefully. Upon registration at this event, you agree to and accept these Terms and Conditions.

Bookings, Prices and Payment 

Registration for the event is via the St Nicholas Hospice Care website.

Please carefully enter all relevant details when booking online, and ensure your email address is correct, as you will receive entry confirmation of your online booking using the email address provided, and we will use this email to communicate with you regarding the event.

Online registration for the event will close at 9am on Wednesday 19 November 2025.

The cost of participating in the St Nicholas Hospice Care Firewalk is £30 per person.

Bookings are non-refundable and non-transferable. If you are unable to participate, please let us know as soon as possible. You must not exchange, sell or transfer your challenge booking to anyone else and we reserve the right to refuse participation where this is found to have taken place.

Sponsorship 

When fundraising, you must use lawful means and not do anything to cause harm to St Nicholas Hospice Care.

We encourage participants to try to raise a minimum of £100 towards the work of St Nicholas Hospice Care.

Participants can fundraise using a JustGiving fundraising page, which they are encouraged to create following registration.

Participants who are unable to create a JustGiving page are permitted to raise cash, and can download a printable sponsorship form here (or request a sponsorship form to be sent via post)

Cash sponsorship can be paid in via the Pay in your Fundraising page, on the Hospice website: https://stnicholashospice.org.uk/contact-us/pay-in-your-fundraising/. Please ensure that you state your details, including name, address and if your sponsorship is part of a team effort.

You are not permitted to use any of the sponsorship money raised to pay for your entry fee or any expenses.

Safety 

The St Nicholas Hospice Care Firewalk is strictly for those over the age of 18. We will not accept participants under the age of 18.

For participants with a disability, please contact us at events@stnh.org.uk or call 01284 766133 for more details about the event and to discuss reasonable adjustments.

If you are pregnant, we advise you to contact your GP to seek professional medical advice prior to entering. You take part at your own risk, and St Nicholas Hospice Care cannot accept no liability or responsibility for potential issues for mother or child because of participation.

We advise you to wear sensible clothing to take part in the firewalk challenge.

We will operate the event with zero tolerance for the use of illegal substances prior to or during the event.

The safety of everyone involved in the event is paramount, and you must follow all instructions and guidelines at all times. Failure to do so may lead to our refusing your entry to participate in the Firewalk.

St Nicholas Hospice Care reserves the right to refuse your participation in the event if you are under the influence of alcohol or illegal substances, or the consumption of either, during the event. We will have zero tolerance to abusive behaviour of any kind, including verbal, emotional or physical harm towards our staff, volunteers, participants or anyone associated with the event, including the general public and passers-by, and will remove you from the event immediately without liability and, where appropriate, may report any actions as a criminal offence to the police.

It is your responsibility to ensure that you are in good physical condition and able to participate in this event and if you have any doubts, seek qualified medical advice from your GP before participating in the event.

Risk 

There are inherent risks in any physical activity, and this event is no exception. As you would expect, an endurance event carries a risk of personal harm, so you need to be aware of any risks to you personally and any conditions you may have that could be exacerbated by this activity and assume personal responsibility for your participation and actions during the event.

By participating in this event, you fully accept and agree that the organisers or any person associated with this activity will not be held liable for any loss, damage or injury to you that may occur during or in connection with this activity.

We and you will comply with all applicable laws, statutes, regulations and codes in force from time to time.

Cancellation policy 

Places for the St Nicholas Hospice Care Firewalk are non-transferable and non-refundable. If participants are unable to take part for whatever reason, they must inform us as soon as possible.

If participants have received sponsorship, they should let their sponsors know that they are no longer able to take part. Additionally, they must return any paper sponsorship forms and close their online giving page, even if it has no sponsorship entries.

Any sponsorship funds raised can be returned to donors, if they wish but any online platform fees incurred by St Nicholas Hospice Care will be deducted first.

We reserve the right to alter the time of the event at any time without liability.

We will communicate any changes to the event via the email address and telephone number provided during the booking process.

If it is necessary to delay, postpone or cancel the event due to reasons beyond our reasonable control, we will endeavour to reschedule the event and permit entry to all previously paid participants. If you are unable to participate in the rescheduled event we will offer you a refund of your booking fee.

If we delay, postpone or cancel the event due to reasons beyond our reasonable control, we cannot accept any liability for losses you may suffer including but not limited to travel or accommodation expenses incurred.

Photography and Video 

At the event, Hospice photographers and videographers will be capturing images for use in publicity. If you are uncomfortable with your image being used in future publicity, please notify the Hospice’s Fundraising Team in writing, and/or express your wishes to those photographing on the day by emailing enquiries@stnh.org.uk.

Photographs and videos will come from a wide range of sources, including volunteers and spectators. If approached by a photographer or videographer, we ask that you participate in good spirits, however if you do not wish to be filmed or photographed, please let them know politely when approached.

Using your data  

We must be able to keep you informed of important updates and information regarding this event, so we will use your email address and postal details to contact you. Please provide accurate details when registering.

If you wish to read more about how St Nicholas Hospice Care uses and protects your data, please visit https://stnicholashospice.org.uk/yourdata.